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Info Source Farm Products Council of Canada
Sources of Federal Government and Employee Information
(Formerly known has National Farm Products Council)

Table of Contents

General Information

Institutional Functions, Programs and Activities

Additional Information

General Information

Info Source

Info Source: Sources of Federal Government and Employee Information provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about them held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The Introduction to Info Source: Sources of Federal Government and Employee Information and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

To make a formal request, please refer to the instructions found in the Additional Information section of this chapter.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Background

Farm Products Council of Canada (FPCC), formerly known as National Farm Products Council, was established in 1972 under the Farm Products Agencies Act (the Act) as a public interest oversight body which reports to Parliament through the Minister of Agriculture and Agri-Food Canada (The Minister).

Responsibilities

The Farm Products Agencies Act (FPAA) provides for the creation of National Marketing Agencies and Promotion-Research Agencies. There are currently four Marketing Agencies: Canadian Hatching Egg Producers, Chicken Farmers of Canada, Egg Farmers of Canada and Turkey Farmers of Canada. There is also a Promotion-Research Agency for beef.

As a public interest oversight body also created under the FPAA, Farm Products Council of Canada’s mandate is to supervise and work with these agencies to ensure that the supply management system for poultry and eggs as well as promotion-research activities for beef cattle work in the balanced interest of all stakeholders, from producers to consumers and can evolve to respond to current and future challenges.

The FPCC also provides advice and recommendations to the Minister, collaborates with Provincial Supervisory Boards and actively works with the department and Agriculture and Agri-Food Portfolio organizations.

The FPCC is headed by a Chairperson (Deputy Head) appointed by the Governor in Council (GIC) and is composed of up to seven GIC appointed Members, of which at least half must be primary producers at the time of their appointment.

Relationships with the Department and Other Governmental Stakeholders

Farm Products Council of Canada provides advice and makes recommendations to the Minister of Agriculture and Agri-Food as well as other departments on issues related to supply management. FPCC also maintains relationships with provincial stakeholders and supervisory bodies with mandates similar to that of FPCC.

Grants and Contributions

The Minister of Finance may, out of the Consolidated Revenue Fund, on the requisition of the Minister, make grants to an agency not exceeding in the aggregate one hundred thousand dollars to enable the agency to meet initial operating and establishment expenses. The Council currently does not have any active funding programs.

For more information on FPCC’s role and responsibilities, see Roles and responsibilities.

Institutional Functions, Programs and Activities

Advice on the Establishment and Operations of Agencies

Description:This class of record encompasses documents related to briefings and recommendations to the Minister of Agriculture and Agri-Food and other departmental stakeholders on the advisability of establishing new marketing or promotion research agencies under the Farm Products Agencies Act. This class of record also includes briefings and advice to the Minister of Agriculture and Agri-Food and other departmental stakeholders on the operations of the four Marketing Agencies (Chicken Farmers of Canada, Canadian Hatching Egg Producers, Egg Farmers of Canada, Turkey Farmers of Canada) and the only existing promotion research agency (the Beef PRA) as well as on issues related to the promotion of a competitive and efficient agriculture industry in Canada.

Document Type: Agendas, briefing notes, correspondence, electronic presentations, memoranda, policies, questions and answers, speaking points.

Record Number: FPC 015

Relations with Provincial Government Stakeholders

Description:This class of record encompasses documents produced or received by Farm Products Council of Canada when consulting or maintaining relationships with provincial governments on matters related to the establishment of marketing or promotion research agencies under the Farm Products Agencies Act or on matters related to supply management. This class of record also encompasses documents pertaining to Farm Products Council of Canada’s relationship with members of the National Agriculture and Agri-Food Supervisory Agencies and Provincial Governments.

Document Type: Agendas, briefing notes, correspondence, electronic presentations, memoranda, minutes, questions and answers, reports, speaking points.

Record Number: FPC 040

Supervision of Agencies

Farm Products Council of Canada supervises the operations of marketing and promotion research agencies established under the Farm Products Agencies Act to ensure that they operate in a manner coherent with the objectives of the Act and the promotion of a strong, efficient and competitive industry for agricultural products.

Supervision of Marketing Agencies

Description:This class of record encompasses documents related to the supervision, by Farm Products Council of Canada, of the activities of the four marketing agency (Chicken Farmers of Canada, Canadian Hatching Egg Producers, Egg Farmers of Canada, Turkey Farmers of Canada) as well as the review of any proposed amendments to their marketing plans, orders or regulations.

Document Type: Briefing notes, correspondence, decisions, electronic presentations, marketing plans, memoranda, minutes, orders, questions and answers, regulations, reports, speaking points.

Record Number: FPC 020

Supervision of Promotion- Research Agencies

Description:This class of record encompasses documents related to the supervision, by Farm Products Council of Canada, of the activities of the only existing promotion research agency (Canadian Beef Cattle Research, Market Development and Promotion Agency) as well as the review of any proposed amendments to its promotion plan, orders or regulations.

Document Type: Briefing notes, correspondence, decisions, electronic presentations, memoranda, minutes, orders, promotion plans, questions and answers, regulations, reports, speaking points.

Record Number: FPC 025

Inquiries

Farm Products Council of Canada conducts various types of inquiries, investigations, and research and public hearings into topics relevant to its mandate or supply management.

Establishment of new Marketing Agencies or broadening of their authority

Description:This class of record encompasses documents related to inquiries, by Farm Products Council of Canada, into requests by producers or producer associations for the establishments of new marketing agencies under the Farm Products Agencies Act or broadening of the authority of one of the existing marketing agencies (Chicken Farmers of Canada, Canadian Hatching Egg Producers, Egg Farmers of Canada, Turkey Farmers of Canada).

Document Type: Briefing notes, correspondence, electronic presentations, memoranda, minutes, reports, speaking points.

Record Number: FPC 030

Establishment of Promotion- Research Agencies or broadening of their authority

Description:This class of record encompasses documents related to inquires by Farm Products Council of Canada, into requests by producers or producer associations for the establishment of new promotions research agencies under the Farm Products Agencies Act or broadening of the authority of the only existing promotion research agency (Canadian Beef Cattle Research, Market Development and Promotion Agency).

Document Type: Briefing notes, correspondence, electronic presentations, memoranda, minutes, reports, speaking points.

Record Number: FPC 035

Investigation of Complaints

Description:This class of record encompasses documents related to Farm Products Council of Canada’s investigation into complaints filed under the Farm Products Agencies Act by people directly affected by the decision of a marketing or promotion research agency (Chicken Farmers of Canada, Canadian Hatching Egg Producers, Egg Farmers of Canada, Turkey Farmers of Canada, Beef PRA) as well as any actions that may be taken by Farm Products Council of Canada as a result of the findings of its investigation into a given complaint.

Document Type: Agendas, briefing notes, correspondence, decisions, electronic, memoranda, minutes, orders, policies, presentations, questions and answers, regulations, reports, speaking points.

Record Number: FPC 050

Research, Studies and Inquiries

Description: This class of record encompasses documents produced or received by Farm Products Council of Canada when conducting research or inquiries into topics related to supply management within the poultry, egg industries or issues related to the marketing of farm products in interprovincial or export trade.

Document Type: Briefing notes, correspondence, electronic presentations, reports.

Document Type: Briefing notes, correspondence, electronic presentations, reports.

Record Number: FPC 055

Public Hearings

Description: This class of record encompasses documents related to public hearings held by Farm Products Council of Canada into the establishment of new marketing or promotion research agencies, the broadening of the authority of an existing marketing agency (Chicken Farmers of Canada, Canadian Hatching Egg Producers, Egg Farmers of Canada, Turkey Farmers of Canada) or promotion research agency (Beef PRA), the review of their marketing or promotion plans or any other matter related to Farm Products Council of Canada’s mandate or which it believes to be in the public interest.

Document Type: Agendas, briefing notes, correspondence, electronic presentations, marketing plans, memoranda, minutes, policies, promotion plans, reports.

Record Number: FPC 060

Internal Services

Internal Services are groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are: Acquisitions;  Communications Services;  Financial Management; Human Resources Management; Information ManagementInformation Technology; Legal Services; Management and Oversight Services; Material; Travel and Other Administrative Services. Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisitions

Acquisition Services involve activities undertaken to acquire a good or service to fulfil a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract. Procurement and Contracting Class of Record

Communications Services

Communications Services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well-coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public - internal or external - receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Financial Management

Financial Management Services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Human Resources Management

Human Resources Management Services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

Information Management

Information Management Services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency, and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Information Technology

Information Technology Services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Legal Services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Management and Oversight Services

Management and Oversight Services involve activities undertaken for determining strategic direction, and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies, and/or plans.

Material

Material Services involve activities undertaken to ensure that material can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Travel and Other Administrative Services

Travel and Other Administrative Services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

Classes of Personal Information

In the course of conducting the activities of the Farm Products Council of Canada, categories of personal information may be accumulated which are not contained in the specific personal information banks described in this entry.

Such personal information may include requests for information and publications, enquiries, comments and suggestion, requests for event attendance as well as general correspondence. This information is stored as part of the general subject files, the records of which are not normally retrievable by name of individual or other personal identifier. Specifics must be provided concerning the subject matter as well as the approximate date on which the information was received by FPCC.

The personal information contained in subject file is retained for the same period of time as the related subject information and is disposed of according to the appropriate subject records schedules.

For more information on FPCC’s role and responsibilities, see Roles and responsibilities.

Manuals

  • By-law for Dealing with Complaints Received by the FPCC
  • Cost of Production Monitoring Guidelines for Agencies Established Under Part II of the Farm Products Agencies Act
  • Guidelines on the Application of Section 29 of the Farm Products Agencies Act (Agency Auditors and Audit Reporting)
  • Guidelines for the Consideration of Comparative Advantage of Production
  • Agency Inspectors Designation Guidelines
  • Governance By-Law of the FPCC
  • Governance Manual
  • Promotion and Research Agencies Establishment Guidelines

Additional Information

Please see the Introduction to this publication for information on formal access procedures under the provisions of the Access to Information Act and the Privacy Act. To make a formal request, mail your letter or Access to Information Request Form (Access to Information Act) or Personal Information Request Form (Privacy Act), along with any necessary documents (such as consent or the $5.00 application fee for a request under the Access to Information Act) to the following address:

Agriculture and Agri-Food Canada
Access to Information and Privacy Coordinator
Tower 4, 5th Floor, Room 264
1341 Baseline Road
Ottawa, Ontario K1A 0C5

Please note: Each request made to Farm Products Council of Canada under the Access to Information Act must be accompanied by an application fee of $5.00, cheque or money order made payable to the Receiver General for Canada.

The Government of Canada encourages the release of information through informal requests. Farm Products Council of Canada posts monthly a list of requests processed under the Access to Information Act. You may consult the list of Completed Access to Information Requests and make a request for released records at the above noted address or at ATIP-AIPRP@agr.gc.ca. For general information on Farm Products Council of Canada, you may contact our Headquarters

Reading Room

In accordance with the Access to Information Act and the Privacy Act, an area on the premises will be made available at Headquarters should the applicant wish to review materials on site. Contact the Access to Information and Privacy Secretariat at ATIP-AIPRP@agr.gc.ca to make arrangements.